Quotes arrive in five formats
One supplier sends a PDF, another an Excel sheet, a third a price in an email body. Someone retypes them into a spreadsheet before anyone can compare — and unit prices, freight, and payment terms rarely line up.
Procurement intelligence · Now onboarding early access teams
Buy from the right supplier. Pay the right amount.
Vendrix reads supplier quotes, invoices, and purchase orders, compares suppliers like for like, and flags duplicate invoices and price drift before payment — with every recommendation traced back to the source document.
- Built for
- Procurement, AP & ops
- Documents
- Quotes · Invoices · POs
- Decisions
- Human-approved
RFQ-118 · 12,000 units
Double-wall shipping cartons 400×300×200 mm
Source · Quotation Q-77412
- Valid until
- 2026-11-1495%
- Payment terms
- Net 4597%
- Lead time
- 10 business days71%
- Freight
- Included over 5,000 units64%
Recommendation
Halden Packaging Co.: Net 45 terms and 96% on-time history outweigh a 1.8% higher landed cost than Corrimax.
DOC-3381DOC-3377DOC-3362
Reads supplier documents
Quotations, invoices, purchase orders, and contracts become structured, searchable records.
Compares like for like
Price, lead time, payment terms, and supplier history side by side, normalised per unit.
Checks before you pay
Duplicate invoices, price drift, and quantity mismatches surface with the evidence attached.
Cites every answer
Recommendations and copilot replies link back to the exact document and line they came from.
The problem
Purchasing decisions are made from inboxes and spreadsheets.
In most mid-sized manufacturers and distributors, the facts behind a purchase — the quotes, the PO, the delivery, the invoice — sit in different places. Checking them against each other is manual, slow, and easy to skip when the queue is long.
Invoices are checked by eye
Accounts payable matches invoices to POs and delivery notes manually. A re-sent invoice with a new number, or a 9% unit-price rise on a familiar part, is easy to miss in a batch of two hundred.
Approvals live in inboxes
Purchase requests are approved by reply-all. Nobody can say which orders are waiting, who signed off, or why a more expensive supplier was chosen when the auditor asks.
Why it does not scale
Every new supplier, site, and SKU adds checking work that grows faster than the team.
Vendrix replaces the retyping and cross-checking with structured records: each document is read once, verified by a person where the AI is unsure, and then reused for comparison, matching, approval, and reporting.
Duplicate and over-billed payments
Leakage that is only found at month-end reconciliation, if at all.
Price creep goes unchallenged
Small increases compound across repeat orders and categories.
Buyer time spent retyping
Skilled procurement staff spend hours on data entry instead of negotiation.
Decisions that cannot be explained
No audit trail linking a purchase to the quotes and approvals behind it.
Core features
One workspace from supplier quote to approved payment.
Each capability works on the same verified records, so a field confirmed once is reused by comparison, risk checks, the copilot, and reporting.
AI Document Intelligence
Upload a quotation, invoice, PO, or contract and Vendrix extracts the supplier, line items, quantities, unit prices, payment terms, and delivery dates.
Each field carries a confidence score. Low-confidence values are highlighted for a person to confirm before the record can feed a comparison, approval, or payment check.
HALDEN PACKAGING CO.
Quotation Q-77412
Carton 400×300×200
12,000 × $0.84
Lead time approx. 10 days*
- SupplierHalden Packaging Co.
- Quote numberQ-77412
- Valid until2026-11-14
- Payment termsNet 45
- Lead time10 business daysREVIEW
- FreightIncluded over 5,000 unitsREVIEW
No more retyping supplier documents into spreadsheets.
Verified records feed comparison and risk checks.
Supplier Comparison
Quotes for the same request are normalised per unit and scored on price, lead time, payment terms, and the supplier’s delivery history with you.
You set the weighting. Vendrix explains its recommendation in plain language and shows the trade-offs — the procurement manager still makes the call.
| Criterion | Halden | Corrimax | Orchard |
|---|---|---|---|
| Landed / unit | $0.840 | $0.825 | $0.902 |
| Lead time | 10 days | 6 days | 12 days |
| Terms | Net 45 | Net 30 | Net 30 |
| On time | 96% | 88% | 100% |
| Score | 92.3 | 90.3 | 82.4 |
Defensible supplier choices in minutes, not an afternoon.
The chosen quote becomes a draft purchase order.
Procurement Risk Detection
Every incoming invoice is checked against purchase orders, receipts, and past invoices for duplicates, unexpected price rises, missing PO references, and quantity mismatches.
Alerts show the evidence side by side — the two invoices, the price history, the received quantity — with actions to hold payment, request a credit note, or dismiss with a reason.
Unexpected price increase · +14.2%
$18.90$19.00$19.10$21.70
Hold paymentRequest credit note
Catch over-billing before payment, not at month-end.
Resolved alerts are written to the audit trail.
Procurement Copilot
Ask questions in plain English: which supplier was cheapest for an item, what you spent on packaging this quarter, which POs are waiting for approval.
Answers are generated only from your organisation’s authorised records and cite the supporting documents. If the data does not contain the answer, the copilot says so.
How much did we spend on packaging last quarter?
Answer from verified invoices
$148,000 across Jul–Sep, up 10.5% on Apr–Jun ($133,900). September was the highest month at $52,300.
Packaging · JulPackaging · AugPackaging · Sep
Answers in seconds without building a report.
Every cited record opens in its original context.
Spend Analytics
Total spend, monthly trend, category breakdown, supplier performance, pending approvals, and identified savings in one dashboard.
Spend is built from verified invoices and POs rather than exported ledger codes, so categories and suppliers are consistent from the first document.
Verified spend · Apr–Sep
by category
Apr
May
Jun
Jul
Aug
Sep
- Raw materials
- Packaging
- Logistics
- Fasteners & hardware
- MRO & electrical
See where money goes by supplier and category.
Savings opportunities link to the quotes behind them.
Purchase Orders & Approvals
Raise purchase requests, attach quotes, issue POs, and track delivery. Approval chains follow your thresholds and roles.
Requests above a value route to finance; urgent orders can be escalated. Every approval, edit, and comment is time-stamped in an audit trail.
PO-2026-0418$10,752.00
- RequesterMarcus Lee · Raised Oct 15
- 2Procurement managerPriya Raman · Waiting
- 3FinanceTom Whitfield · $2k–$20k step
Know what is waiting, who approved it, and why.
Received goods close the loop for invoice matching.
Secure Team Workspaces
Each organisation gets its own workspace with administrators, procurement managers, finance users, and reviewers.
Roles control who can upload, approve, issue, and export. Workspace data is isolated by tenant at the storage and API layer.
| Permission | Administrator | Procurement | Finance | Reviewer |
|---|---|---|---|---|
| Award quotes and raise POs | ||||
| Approve up to $20,000 | ||||
| Approve above $20,000 | ||||
| Hold or release payments | ||||
| Manage members and roles |
The right people see the right records.
Roles drive the approval chain and copilot access.
How it works
Five steps, with a person approving every decision that matters.
Vendrix automates reading and checking. People stay responsible for confirming uncertain data, choosing suppliers, and releasing payments.
- 1
Capture
Forward supplier emails or drag in PDFs, scans, and spreadsheets. Documents are stored in your workspace and queued for reading.
Quote · Invoice · PO · Contract
- 2
Extract and verify
Vendrix pulls out suppliers, line items, prices, terms, and dates. Uncertain fields are flagged for a reviewer to confirm.
Confidence per field
- 3
Compare and decide
Quotes for the same request line up per unit. A weighted, explained recommendation supports the buyer’s decision.
Weighted scoring
- 4
Check before paying
Invoices are matched to the PO and receipt. Duplicates, price rises, and mismatches raise an alert with evidence.
Three-way match
- 5
Approve and record
Requests and exceptions route to the right approver. Every action lands in the audit trail and the spend dashboard.
Role-based approvals
Interactive product tour
Try the workspace.
Confirm extracted fields, re-weight a supplier comparison, hold a suspicious invoice, walk a PO through approval, or ask the copilot a question. Everything runs in your browser on fictional sample data for a mid-sized manufacturer.
Good morning, Priya
Northgate Components · Thursday, Oct 16, 2026
Verified spend by month
$179kApr
$180kMay
$198kJun
$197kJul
$197kAug
$214kSep
$103kOct
Hatched bar: October month to date.
Insights
Consolidate carton sizes with Halden
Two near-identical carton specs bought from two suppliers.
Challenge Brightline M8 price rise
14.2% above the three-order average with no notice.
Re-quote MRO consumables
Three suppliers used for the same bearing family.
Needs your attention
Activity
- 09:42Vendrix Extracted 2 line items from Q-77412 (Halden Packaging Co.). 2 fields need review.
- 09:15Marcus Lee Raised PO-2026-0418 for 12,000 cartons from RFQ-118.
- YesterdayVendrix Flagged INV-88213-A as a possible duplicate of INV-88213.
- YesterdayDana Okafor Confirmed goods receipt for PO-2026-0409 (partial, 14 of 22 lines).
- Oct 13Vendrix Invoice 55-20931 received without a purchase order reference.
- Oct 12Priya Raman Issued PO-2026-0412 to Atlas Polymer Works.
Sample data. Northgate Components and all suppliers, people, and amounts shown are fictional and do not represent Vendrix customers.
Who it’s for
Built for the teams that buy, check, and pay.
Vendrix is designed for businesses that purchase physical goods and services from many suppliers — where small price and billing errors repeat across hundreds of orders.
Manufacturers
Procurement and purchasing teams
- Challenge
- Hundreds of recurring components, packaging, and MRO items bought from overlapping suppliers, with quotes compared in spreadsheets.
- How they use Vendrix
- Run RFQs for packaging and components, compare quotes per unit, and watch for price drift on repeat parts.
- Benefit
- Consistent supplier decisions and early warning on cost increases.
Distributors and wholesalers
Buyers and category managers
- Challenge
- Thin margins where a few percent of unnoticed supplier price movement erodes profit across thousands of SKUs.
- How they use Vendrix
- Track unit-price history per supplier and SKU, and compare alternative suppliers when a price rises.
- Benefit
- Margin protection through visible, evidenced price changes.
Finance and accounts payable
Controllers and AP specialists
- Challenge
- Manual three-way matching, duplicate invoices with altered numbers, and invoices with no PO reference.
- How they use Vendrix
- Review flagged invoices with evidence, hold payments, and request credit notes from one queue.
- Benefit
- Fewer incorrect payments and a cleaner month-end close.
Operations managers
Multi-site and growing businesses
- Challenge
- Site teams buy locally with little central visibility of who ordered what, at what price, and with whose approval.
- How they use Vendrix
- Standardise purchase requests and approval thresholds across sites, and track delivery status per PO.
- Benefit
- Central control without slowing down the people who need supplies.
Technology
How We Use Amazon Web Services
Vendrix is designed as a serverless, multi-tenant application on AWS. Supplier documents land in tenant-scoped storage, are read by managed document AI, reasoned over by foundation models that only see a workspace’s own records, and surface in the workspace through authenticated APIs. The marketing site and interactive product prototype are built today; the services below form the production architecture being implemented for the first pilot workspaces.
- 01
Document intake
- Amazon API Gateway
- Amazon Cognito
Authenticated upload endpoints; every request carries the user’s workspace and role.
- 02
Secure storage
- Amazon S3
- Amazon DynamoDB
Original files in tenant-prefixed, encrypted buckets; structured records partitioned by workspace.
- 03
Extraction
- Amazon Textract
- AWS Lambda
Text, tables, and key-value pairs read from quotes and invoices, then normalised into line items.
- 04
Procurement intelligence
- Amazon Bedrock
- Amazon EventBridge
Explained recommendations, risk checks, and cited copilot answers; scheduled re-checks and reminders.
- 05
Workspace experience
- AWS Lambda
- Amazon CloudWatch
APIs behind dashboards, approvals, and audit trails, with metrics and alarms on every stage.
Services and their role in Vendrix
Each service maps to one job in the procurement workflow. Tenant isolation is enforced in the data model and IAM policies, and AI features only receive records from the requesting workspace.
Security, architecture, and roadmap- Amazon Textract: Extracts text, tables, and key-value pairs from supplier quotations, invoices, purchase orders, and contracts, including scanned documents.
- Amazon Bedrock: Generates supplier comparison explanations, risk-alert summaries, and copilot answers grounded only in the workspace’s own records, with citations.
- Amazon S3: Stores original supplier documents in encrypted, tenant-prefixed locations, with lifecycle rules for retention.
- AWS Lambda: Runs the extraction pipeline, line-item normalisation, three-way matching, and the workspace API handlers.
- Amazon API Gateway: Exposes authenticated REST endpoints for uploads, records, comparisons, approvals, and the copilot.
- Amazon DynamoDB: Holds suppliers, documents, extracted fields, purchase orders, approvals, alerts, and audit events, partitioned by workspace ID.
- Amazon Cognito: Manages sign-in, organisation membership, and the administrator, procurement manager, finance, and reviewer roles.
- Amazon EventBridge: Schedules recurring checks such as overdue deliveries, stalled approvals, and periodic price-drift scans.
- Amazon CloudWatch: Collects logs, metrics, and alarms for extraction latency, failed documents, and API errors.
- Amazon Simple Email Service: Sends approval requests and alert notifications, and delivers website enquiries to the Vendrix team.
Business progress
Early access for procurement and finance teams.
Vendrix was founded in 2026 and is in the building stage. We are looking for a small number of manufacturers and distributors to shape the first pilot workspaces with their real quoting and invoicing workflows.
Product definitionDone
Workflows, data model, and roles defined for quote comparison, invoice checking, and approvals.
Interactive prototypeDone
A working product walkthrough with sample data covering all ten workspace modules.
AWS architectureDone
Serverless, tenant-isolated design selected; lead capture defined as infrastructure-as-code.
Pilot workspacesNext
Document extraction, supplier records, and comparison delivered to the first design partners.
Risk checks and copilotNext
Invoice matching, alerts, and cited copilot answers on pilot data.
Request early access
Tell us about your purchasing workflow. We reply by email to arrange a walkthrough.
Pricing
Plans that grow with your purchasing volume.
Prices are in US dollars per month. Plans differ by team seats, monthly document volume, AI usage, and workflow controls; allowances are confirmed with each early access team during onboarding.
Starter
Small purchasing teams moving off spreadsheets.
$10USD / month
- Document extraction for quotes and invoices
- Supplier records and price history
- Quote comparison with explanations
- Single approval step
- Seats for a core purchasing team
Growth
Procurement and finance working together across categories.
$20USD / month
- Everything in Starter
- Invoice risk detection and payment holds
- Procurement copilot with citations
- Multi-step, threshold-based approvals
- Spend analytics and savings tracking
- Higher document volume and more seats
Enterprise
Multi-site teams that need tighter controls.
$40USD / month
- Everything in Growth
- Multiple sites in one workspace
- Custom roles and approval policies
- Audit trail export
- Priority onboarding support
- Highest document and AI usage allowance
Team
The Team Behind Vendrix
A founding team building procurement software that keeps people in charge of purchasing decisions and gives them the evidence to make them.
Abdulrazaq Rotimi
Founder, Vendrix
Adisa founded Vendrix in 2026 to give procurement and finance teams one reliable record of what was quoted, ordered, delivered, and invoiced — so purchasing decisions rest on evidence rather than inbox searches and spreadsheet reconciliations.
Abdulrazaq on LinkedInJennifar Olakunmi
Co-Founder, Vendrix
Jennifar co-founded Vendrix and works alongside the founding team to bring the platform to its first procurement and finance teams.
Contact
Talk to the Vendrix team.
Questions about the product, a pilot, security, or partnerships — send a message or email us directly.